Data privacy statement and duty to inform pursuant to Art. 13 GDPR
1. Duty to inform pursuant to the GDPR
Controller for data processing pursuant to point (a) of Art. 13(1) GDPR: Trading name pursuant to section 17(1) HGB inc. contact details of the responsible person (MD)
Telefon: +49 (0) 7055/18-0
Telefax: +49 (0) 7055/18-180
Stuttgart local court, HRB 331658
VAT ID number: DE 814 121 048
Managing director with power of representation: Gerhard Wahl, Jochen Gerken
Contact details of the data protection officer pursuant to point (b) of Art 13(1) GDPR:
Helbig Datenschutz GmbH
91233 Neunkirchen a.S.
+49 9123 70275-10
Purposes and legal basis of the data processing pursuant to point (c) of Art 13(1) GDPR
The personal data will be processed for the performance of a contract or in order to take steps prior to entering into a contract. They include the customer master data with contact persons and the contact history, offers, purchase orders, invoices, project data and other statutory obligations of the controller. The legal basis derives from Art. 6 GDPR. Other substantive legal bases derive from the German Commercial Code (HGB), German tax legislation, the German Limited Liability Company Act (GmbHG) and other statutory requirements of relevance for Veyhl GmbH. These also include contractual arrangements. Newsletters are processed on the basis of consent from the data subject.
Processing is necessary to protect the legitimate interests of the controller or a third party pursuant to point (d) of Art. 13(1) GDPR.Where necessary, we will process your data beyond actual performance of the contract in order to protect our legitimate interests or those of third parties. These purposes includ:
- Managing distribution and controlling distribution
- Establishing legal claims and defending in the event of legal disputes
- Guaranteeing IT security and IT operations
- Measures to control and develop business
Categories of recipients of personal data (data transfer) pursuant to point (e) of Art. 13(1) GDPR
Within Germany, the European Union and the European Economic Area
Germany: public accountants, bailiffs and other creditors as well as other state bodies for the fulfilment of statutory obligations and for required certifications, logistics companies, applicants, customers, suppliers and other bodies and business partners.
Third country inc. adequacy decision pursuant to point (f) of Art. 13(1) GDPR
In international business relations, data will be transferred pursuant to point (b) of Art. 6(1) for the performance of a contract or in order to take steps prior to entering into a contract. This does not require an adequacy decision.
Storage period pursuant to point (a) of Art. 13(2) GDPR
The respective purposes derive from statutory requirements and pertinent regulations specific to the industry. The personal data will be erased after the purpose has been achieved.
Rights of data subjects pursuant to point (b) of Art. 13(2) GDPR
You can at any time make use of your rights regarding the contact data set out above. If your personal data are processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:
Notice of the rights of the data subject
The data subject has the right to demand confirmation from the controller as to whether personal data concerning them are being processed; if this is the case, they have the right to access these personal data and the information set out in detail in Art. 15 GDPR. The data subject has the right to require the controller to rectify without undue delay incorrect personal data concerning them and where appropriate to complete incomplete personal data (Art. 16 GDPR).
The data subject has the right to require the controller to erase personal data concerning them without undue delay if one of the reasons set out in detail in Art. 17 GDPR applies, e.g. if the data are no longer necessary for the purposes pursued (right to erasure). The data subject has the right to require the controller to restrict processing if one of the requirements set out in detail in Art. 18 GDPR is met, e.g. if the data subject has objected to the processing, pending verification by the controller.
The data subject has the right to object at any time to the processing of personal data concerning them on grounds relating to their particular situation. The controller will no longer process the personal data unless it can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims (Art. 21 GDPR).
Rights of data subjects pursuant to point (c) of Art. 13(2) GDPR
If you have given us consent to process personal data for certain purposes (e.g. processing images of the data subjects), your consent makes such processing lawful. Once given, consent can be withdrawn at any time. This also applies for the withdrawal of declarations of consent that were given to us prior to the entry of the GDPR into force, i.e. prior to 25 May 2018. Please note that the withdrawal only has effect for the future. It does not affect processing performed prior to the withdrawal of consent
Right to complain to a supervisory authority pursuant to point (d) of Art 13(2) GDPR
Notwithstanding any other remedy in administrative law or through the courts, every data subject has the right to lodge a complaint with a supervisory authority if they believe that the processing of the personal data concerning them infringes the GDPR (Art. 77 GDPR). The data subject can exercise this right with a supervisory authority in the Member State of their habitual residence, place of work or place of the alleged infringement. In Baden-Württemberg the competent supervisory authority is:
Der Landesbeauftragte für den Datenschutz und die Informationsfreiheit
Hausanschrift: Königstrasse 10a, 70173 Stuttgart
Postanschrift: Postfach 1029 32, 70025 Stuttgart
Tel: +49 711615541-0
Provision of personal data pursuant to point (e) of Art. 13(2)
For the purposes of our business relationship, you only need to provide personal data that are necessary for the establishment, implementation or termination of the employment relationship or that we have a statutory duty to collect. Without these data we will normally not be able to implement the employment relationship.
Change to the Data Privacy Statement - change of purpose
We reserve the right to change this Data Privacy Statement in compliance with data protection legislation. You can request it at any time using the above contact data. If we intend to process your data for purposes other than those for which they were collected, we will inform you of this in advance in compliance with statutory provisions.
2. Data protection at a glance
The following information will provide you with an easy to navigate overview of what will happen with your personal data when you visit this website. The term “personal data” comprises all data that can be used to personally identify you. For detailed information about the subject matter of data protection, please consult our Data Protection Declaration, which we have included beneath this copy.
Data collection on our website
Who is the responsible party for the recording of data on this website (i.e. the “controller”)? The data on this website is processed by the operator of the website, whose contact information is available under section “Information Required by Law” on this website.
How do we record your data?
We collect your data as a result of your sharing of your data with us. This may, for instance be information you enter into our contact form. Other data shall be recorded by our IT systems automatically or after you consent to its recording during your website visit. This data comprises primarily technical information (e.g. web browser, operating system or time the site was accessed). This information is recorded automatically when you access this website.
What are the purposes we use your data for?
A portion of the information is generated to guarantee the error free provision of the website. Other data may be used to analyse your user patterns.
What rights do you have as far as your information is concerned?
You have the right to receive information about the source, recipients and purposes of your archived personal data at any time without having to pay a fee for such disclosures. You also have the right to demand that your data are rectified or eradicated. If you have consented to data processing, you have the option to revoke this consent at any time, which shall affect all future data processing. Moreover, you have the right to demand that the processing of your data be restricted under certain circumstances. Furthermore, you have the right to log a complaint with the competent supervising agency.
Please do not hesitate to contact us at any time under the address disclosed in section “Information Required by Law” on this website if you have questions about this or any other data protection related issues.
Analysis tools and tools of third-party providers
When you visit our website, your surfing behaviour may be analysed statistically. This is done primarily with cookies and what are known as analysis programs. Your surfing behaviour is generally analysed anonymously – it cannot be traced back to you. You can object to this analysis or prevent it by not using certain tools. Detailed information on this can be found in the following Data Privacy Statement. You can object to this analysis. This Data Privacy Statement tells you how to register an objection.
3. General information and mandatory information
The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this Data Protection Declaration. Whenever you use this website, a variety of personal information will be collected. Personal data comprises data that can be used to personally identify you. This Data Protection Declaration explains which data we collect as well as the purposes we use this data for. It also explains how, and for which purpose the information is collected.
We herewith advise you that the transmission of data via the Internet (i.e. through e-mail communications) may be prone to security gaps. It is not possible to completely protect data against third party access.
Information about the responsible party (referred to as the “controller” in the GDPR)
The data processing controller on this website is:
D- 75389 Neuweiler
Phone: +49 (0)7055/18-0
The controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing of personal data (e.g. names, e-mail addresses, etc.).
Designation of a data protection officer as mandated by law
We have appointed a data protection officer for our company:
Helbig Datenschutz GmbH, Frau Michaela Helbig
91207 Lauf an der Pegnitz
Phone: +49 (0)9123 / 702750
Revocation of your consent to the processing of data
A wide range of data processing transactions are possible only subject to your express consent. You can also revoke at any time any consent you have already given us. To do so, all you are required to do is sent us an informal notification via e-mail. This shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation.
Right to object to the collection of data in particular cases and to direct advertising (Art. 21 GDPR)
IN THE EVENT THAT DATA ARE PROCESSED ON THE BASIS OF ART. 6 SECT. 1 LIT. E OR F GDPR, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA BASED ON GROUNDS ARISING FROM YOUR UNIQUE SITUATION. THIS ALSO APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. TO DETERMINE THE LEGAL BASIS, ON WHICH ANY PROCESSING OF DATA IS BASED, PLEASE CONSULT THIS DATA PROTECTION DECLARATION. IF YOU LOG AN OBJECTION, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA, UNLESS WE ARE IN A POSITION TO PRESENT COMPELLING PROTECTION WORTHY GROUNDS FOR THE PROCESSING OF YOUR DATA, THAT OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR IF THE PURPOSE OF THE PROCESSING IS THE CLAIMING, EXERCISING OR DEFENCE OF LEGAL ENTITLEMENTS (OBJECTION PURSUANT TO ART. 21 SECT. 1 GDPR).
IF YOUR PERSONAL DATA IS BEING PROCESSED IN ORDER TO ENGAGE IN DIRECT ADVERTISING, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR AFFECTED PERSONAL DATA FOR THE PURPOSES OF SUCH ADVERTISING. THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS AFFILIATED WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION PURSUANT TO ART. 21 SECT. 2 GDPR).
Right to log a complaint with the competent supervisory agency
In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.
Right to data portability
You have the right to demand that we hand over any data we automatically process on the basis of your consent or in order to fulfil a contract be handed over to you or a third party in a commonly used, machine readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.
SSL and/or TSL encryption
For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an SSL or a TLS encryption programme. You can recognise an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and also by the appearance of the lock icon in the browser line. If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.
Information about rectification and eradication of data
Within the scope of the applicable statutory provisions, you have the right to at any time demand information about your archived personal data, their source and recipients as well as the purpose of the processing of your data. You may also have a right to have your data rectified or eradicated. If you have questions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time at the address provided in section “Information Required by Law.”
Right to demand processing restrictions
You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time at the address provided in section “Information Required by Law.” The right to demand restriction of processing applies in the following cases:
- In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.
- If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data in lieu of demanding the eradication of this data.
- If we do not need your personal data any longer and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.
- If you have raised an objection pursuant to Art. 21 Sect. 1 GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.
If you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.
Rejection of unsolicited e-mails
We herewith object to the use of contact information published in conjunction with the mandatory information to be provided in section “Information Required by Law” to send us promotional and information material that we have not expressly requested. The operators of this website and its pages reserve the express right to take legal action in the event of the unsolicited sending of promotional information, for instance via SPAM messages.
4. Recording of data on this website
Our websites and pages use what the industry refers to as “cookies.” Cookies are small text files that do not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or they are permanently archived on your device (permanent cookies). Session cookies are automatically deleted once you terminate your visit. Permanent cookies remain archived on your device until you actively delete them or they are automatically eradicated by your web browser.
In some cases it is possible that third party cookies are stored on your device once you enter our site (third party cookies). These cookies enable you or us to take advantage of certain services offered by the third party (e.g. cookies for the processing of payment services).
Cookies have a variety of functions. Many cookies are technically essential since certain website functions would not work in the absence of the cookies (e.g. the shopping cart function or the display of videos). The purpose of other cookies may be the analysis of user patterns or the display of promotional messages.
Cookies, which are required for the performance of electronic communication transactions (required cookies) or for the provision of certain functions you want to use (functional cookies, e.g. for the shopping cart function) or those that are necessary for the optimization of the website (e.g. cookies that provide measurable insights into the web audience), shall be stored on the basis of Art. 6 Sect. 1 lit. f GDPR, unless a different legal basis is cited. The operator of the website has a legitimate interest in the storage of cookies to ensure the technically error free and optimized provision of the operator’s services. If your consent to the storage of the cookies has been requested, the respective cookies are stored exclusively on the basis of the consent obtained (Art. 6 Sect. 1 lit. a GDPR); this consent may be revoked at any time.